When you add a new supplier, it's important you complete as much detail as possible. If your agency has payment term arrangements with a supplier, these can be added to their supplier record.
Where payment terms are specified, the invoice will be due for payment only when the number of days has elapsed beyond the invoice date. When making a payment to a supplier, you have the option to override the payment terms, if you want to pay an invoice earlier than the payment term specified.
This article includes:
Set up a supplier with payment terms
- Click Contacts on the main toolbar
- Select the relevant contact (Supplier) from Recent & Favourite Contacts
- Alternatively, find the contact (Supplier) using the Search Contacts bar in the top right
- Click Contact on the side menu
- Click the Payment Details top tab
- In the Payment Terms field, all invoices will be due for payment when the number of days has passed the invoice date
- Click Save
Note
Where payment terms are specified, invoices will be due for payment when the number of days has passed beyond the invoice date. For example, if the invoice is dated 2nd November and payment terms are 28 days, payment is due 28 days after the invoice date i.e. 30th November.
This is regardless of whether the funds are available to partially or fully pay the invoice at an earlier date
Identify an invoice with payment terms
Invoices that are not yet due for payment can be viewed when paying a supplier.
- A timer indicates the supplier has payment terms. Click the timer to see when the expense is due for payment
- If the Available amount isn't £0, you can override the payment term. Tick Include
- The Available amount appears in Allocated and can be included in the payment to your supplier
