Paying a Supplier

The steps below outline how you can view all invoices that are due to be paid to a supplier, as well as how to:

• Pay a supplier
• Produce a remittance advice of the invoices you are paying
• View outstanding supplier invoices
• Part pay an invoice
• Withhold payment
• View a breakdown of commission amount due

Supplier payment

1. Click Contacts on the main toolbar
2. Select the relevant contact (supplier) from Recent & Favourite Contacts
   1.  Alternatively, find the contact (supplier) using the Search Contacts bar in the top right
3. Click Actions 
4. In the dropdown menu, click Payment
5. The Payments For This Supplier window opens. Click the Options tab
6. Check that the Payment Method, Bank Reference and Remittance Remark are correct. Click the Payments tab
   1. Tick and untick the items that you want to include or exclude from payment
   2. Amount Due - This is the total amount of the invoice entered for that charge item
   3. Available - This indicates if funds are available to pay the invoice, if part can be paid, or none at all
   4. Allocated - This can be edited to a lesser amount if you need to withhold payment for an individual invoice. Alternatively, you can edit it to reduce the amount, if required
   5. i symbol - Click the i to show a commission calculation on the invoice
   6. Commission Amount - The total of all commission on this payment to the supplier
7. Click Preview to view a copy of the remittance advice
8. Click Update to produce and send the remittance advice by email or print, depending on the suppliers Account Delivery Method

If your agency pays suppliers by internet, a list of suppliers to be paid can be found in Bank Reconciliation.

1. Click Accounts on the main toolbar
2. On the side menu, within the Bank Transactions section, click Bank Reconciliation
3. Click View on the corresponding client account
4. A list of suppliers paid by date are listed

If your agency pays suppliers by BACS, a list of suppliers to be paid can be found in Bacs Payment Update

1. Click Accounts on the main toolbar
2. On the side menu, within the Bank Transactions section, click Bacs Payment Update
3. Click View on the corresponding client account
4. A list of suppliers paid by date are listed and ready should you wish to click Create Payment File

For more information on Making payments via BACS, click here
For more information on Reversing a supplier payment, click here
For more information on Paying suppliers in bulk, click here
For more information on Raising and taking commission from a supplier payment, click here