Using eSignatures with The Letting Centre Notices and Agreements

This article includes: 

Documents with eSignature merge codes

The following documents include eSignature merge codes ready for you to use with Alto’s PropertyFile eSignature module:

  • NAGS: A01 Form
  • NAGS: A02 Form
  • NAGS: A03 Form
  • NAGS: A03 Form Room
  • NAGS: A04 Form
  • NAGS: A05 Form
  • NAGS: A06 Form
  • NAGS: A08 Form
  • NAGS: Abandon Goods
  • NAGS: DATATEN
  • NAGS: G01
  • NAGS: G03
  • NAGS: GreenDeal
  • NAGS: Notice of Right to Cancel
  • NAGS: Prior
  • NAGS: S13
  • NAGS: Surrender

 Note

The following documents cannot currently be eSigned:

  • G02 - Deed of Guarantee - Electronic signing of deeds is not advisable due to lack of certainty and safeguards with respect of the witness requirement eg. that the document has actually been signed in the presence of a witness. At present, it is unclear whether a deed can be validly executed using standard electronic signing systems

  • Section 21, Section 8 and NTQ - All these documents can be eSigned by the landlord or the agent, but it may be more difficult to send these notices to the tenant for eSigning as these notices require proof of receipt to support any possession claim which may be more difficult to prove with eSigning eg. proving that it was the tenant who actually received and viewed the notice

FAQ's

  • What if I don’t choose the eSign option when finalising the document?

If you don't choose the eSign option, the merged document will simply include the name of the landlord, tenant or guarantor who needs to wet sign the document. If you don't want the name(s) to appear, you can delete them when finalising the document.

  • What about witness signatures?

Regardless of whether a document is being eSigned or wet signed, witness signatures are not a requirement on documents with eSignature merge codes. The exception to this is a tenancy agreement for a fixed term of more than three years that is created as a Deed in which case it cannot be eSigned.

PropertyFile does not enable you to obtain witness signatures using eSign. Therefore, when sending an agreement to be eSigned, you will need to remove the witness signature section when finalising the document.

  • What if I want the tenant to sign or initial at the bottom of each page of an agreement?

This is not required with a document that has been eSigned as the signed document cannot be edited.

  • What if I want to sign a document on behalf of a landlord?

Where a document can be signed by the landlord OR their agent, we have included the landlord eSign merge code. If you want to eSign the document on the landlord’s behalf, you can tick the Agent Signing? option when finalising the document.



For more information on eSign authorised signatories, click here

  • I want to start using PropertyFile eSigning

All you need to do is activate eSigning in Alto.
For more information on Activating eSigning, click here

 Note

Landlords, tenants and guarantors do NOT need a PropertyFile login to eSign a document

  • I don't want to use eSignatures

If the PropertyFile eSigning module is not enabled, the merged document will simply include the name of the landlord, tenant or guarantor who needs to wet sign the document. If you don't want the name(s) to appear, you can delete these details when finalising the document.

All you need to do is activate eSigning in Alto.
For more information on Activating eSigning, click here

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