If you’re using the Property Management and Accounts functionality within Alto, you should take some time to ensure your records are correct in Jupix before they transfer over.
Your Jupix portfolios and payment groups are automatically transferred, and you can import rent schedules and their management fee commission percentages into Alto once you're up and running.
However, your accounts team will still need to enter some financial data to get things going. It’s crucial that your accounts team blocks out enough time after your Alto start date so this work can happen.
Items to be added manually include:
- Fixed management commissions
- Rent charges and management commissions where more than one active tenancy exists
- Additional charges
- Outstanding supplier invoices
- Outstanding agency fees
- Tenants arrears
- Supplier commissions
- Set notice addresses
- Client bank account balances, including
- Tenancy deposits held
- Monies held on account
- Payment group floats/retentions
- NRL Tax
- Arrears balances
In preparation for adding your Opening Balances to Landlord, Property, Tenancy and Supplier records, we recommend that you:
- Clear down your client account to its lowest possible balance to reduce the number of entries that you need to manually add into Alto
You’ll also need to prepare some information from Jupix for when you are ready to start using the Alto Accounts functionality, such as:
- The breakdown of monies held in your client account and to whom it belongs (including expenses)
For more information on this within Jupix, click here - Running previous year reports on Schedule 23, as well as a current Schedule 23 report up to your Accounts Go-live date
For more information on this within Jupix, click here - Running current NRL reports
For more information on this within Jupix, click here - Running previous and current Landlord income reports
For more information on this within Jupix, click here - Running previous and current Agency income reports
For more information on this within Jupix, click here - Running a current Rent pipeline report and Rent arrears report
For more information on this within Jupix, click here - Running a full detailed Trial Balance report
For more information on this within Jupix, click here