Some documents included in The Letting Centre documents pack (G01, G03) contain E-Sign merge codes ready for you to use.
However, for documents where the E-Sign merge codes aren't already populated, you can always add them in manually. The merge codes are:
- #esignature_guarantor#
- #esignature_landlord#
- #esignature_tenant#
- #esignature_vendor#
For more information on Customising your letter templates ready for E-Signing, click here.
Note
The following documents cannot and should not be E-Signed:
-
G02 Form - Deed of Guarantee - Electronic signing of deeds is not advisable due to lack of certainty and safeguards with respect of the witness requirement, i.e. that the document has actually been signed in the presence of a witness. At present, it is unclear whether a deed can be validly executed using standard electronic signing systems
- NTQ - Notice to quit a common law tenancy - This document can be E-Signed by the landlord or the agent, but it may be more difficult to send this notice to the tenant for E-Signing as it requires proof of receipt to support any possession claim which may be more difficult to prove with E-Signing, i.e. proving that it was the tenant who actually received and viewed the notice
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Related Help Centre articles that you may find useful.
The Letting Centre - Forms and Agreements 2026
The Letting Centre - Section 8 and Section 13 notices
Renters' Rights Act: Key changes